Integration & Automation-schedule a video conference

1. Usage scenarios

Before initiate a meeting, we should not only confirm the time with all participants, but also remind participants to enter the meeting. What should I do if the process is complicated? YIDA the connector fills in the form information. After submission, you can create a schedule for participants to make an appointment for the meeting.

2. Procedure

2.1 Step 1: Create and configure a form

Create a form to fill in the appointment meeting information and prepare data for subsequent connector creation.

Procedure:

1. Create a new form named "schedule video conference 」.
2. Add a single-line text component named schedule title, which is required. (The operation is shown in Figure 2.1-1)

Figure 2.1-1 add and configure a single-line text component

3. Add a member component named "participant" and set it to required to enable multi-selection mode. (The operation is shown in Figure 2.1-2)

Figure 2.1-2 add and configure member components

4. Add two date components, named "start time" and "end time" respectively, set as required, and set the component format to "year-month-day: points 」. (The operation is shown in Figure 2.1-3)

Figure 2.1-3 add and configure date components

5. Add a multi-line text component named remarks 」. (The operation is shown in Figure 2.1-4)

Figure 2.1-4 add and configure multi-line text components

6. Click save in the upper-right corner of the form.

2.2 Step 2: Create and configure a connector

Further reading:For more information about YIDA connectors, seeIntegration & Automation

In step 1, we have set up the entrance to initiate a video conference reservation. Next, we need to configure the connector of the "video conference reservation" form to achieve the purpose of automatic reservation.

2.2.1 Create a connector

Procedure:

1. Background management interface> Integration & automation> create Integration & Automation 」. (The operation is shown in Figure 2.2-1)

Figure 2.2-1 connector entry

2. Name the connector "scheduled video conference"> trigger type as "form event trigger", specify the trigger form as "scheduled video conference", and click "confirm 」. (The operation is shown in Figure 2.2-2)

Figure 2.2-3 create a connector

2.2.2 configure connectors

Procedure:

1. Click "form event trigger", select "created", select "all data" for data filtering, and click the Save button. (The operation is shown in Figure 2.2-4)

Figure 2.2-4 configure form event triggering

2. Click "connector", select "video conference" application, and click "next" button. (The operation is shown in Figure 2.2-5)

Figure 2.2-5 select the video conference application

3. Select execute action, click Select "schedule video conference" to execute the action, and then click the "next" button. (Operation is shown in Figure 2.2-6)

Figure 2.2-6 select execution action

4. Configure the execution action. (The operation is shown in Figure 2.2-7)

Figure 2.2-7 configuration execution action

5. Click save in the upper-right corner of the page and click Publish.

2.3 Step 3: Submit form data

Through the above two steps, we have completed the configuration of the connector. Now we only need to submit the form data of "booking video conference" to call the connector to realize the function of automatically booking video conference. (The operation is shown in Figure 2.3-1)

Figure 2.3-1 submit the form data of scheduled video conference

3. Effect display

Figure 3-1 show the effect of scheduled video conference

4. Try it online

• https://www.aliwork.com/bench/coe? tplUuid=TPL_Z74TDXXEX9QDFKOYEROM