Integration & Automation-call DingTalk attendance information

Note: This connector is only available to DingTalk organization administrators. For more information about how to become a DingTalk administrator, see👉:Become DingTalk administrator.

1. Usage scenarios

It is used to notify the approval of daily attendance. For the time being, only the leave type is supported.

For example, an employee todayThe shift schedule is 8:00-18:00, and the leave was submitted on YIDA flow chart, and the approver passed the approval. Then calling this connector willNotify DingTalk of attendance. Today, the employee does not need to clock in and will not be recorded as absent from work. The Card status will show leave.

2. Procedure

2.1 Step 1: Create and configure flow chart

Create flow chart as a carrier for leave approval; Configure process nodes to prepare for subsequent connector calls.

2.1.1 create flow chart

Procedure:

1. Create a form named leave application 」.
2. Add two date component components, named "leave start time" and "leave end time" respectively, which are required, set the date component format to year-month-day: minute 」. (The operation is shown in Figure 2.1-1)

Figure 2.1-1 add and configure date components

3. Add a member component named "leave applicant", set it as required, set the default value to formula Edit, and select formulaUSER()」, which automatically obtains the current login person. (The operation is shown in Figure 2.1-2)

Figure 2.1-2 add and configure member components

4. Click save in the upper-right corner of the form.

2.1.2 Process Design

Procedure:

1. On the background management page, click "leave application" flow chart, select "process" at the top of the page, and click "edit" to set the approver as the initiator himself. After clicking save, click Publish 」. (The operation is shown in Figure 2.1-3)

Figure 2.1-3 process design

2.2 Step 2: Create and configure a connector

Further reading:For more information about YIDA connectors, go to the following steps:Integration & Automation

Step 1 completes the preparation of the form required by the attendance connector. Next, you need to configure the connector for the leave application form to automatically send an approval notification to DingTalk attendance.

2.2.1 Create a connector

Procedure:

1. Background management interface> Integration & automation> create Integration & Automation 」. (The operation is shown in Figure 2.2-1)

Figure 2.2-1 connector entry

2. Name the connector "attendance"> trigger type "form event trigger" and specify the trigger form as "leave application form"> Click "confirm 」. (The operation is shown in Figure 2.2-2)

Figure 2.2-3 create a connector

2.2.2 configure connectors

Procedure:

1. Click "form event trigger", select "created", select "all data" for data filtering, and click the Save button. (The operation is shown in Figure 2.2-4)

Figure 2.2-4 configure form event triggering

2. Click "connector", select "attendance" application, and click "next" button. (The operation is shown in Figure 2.2-5)

Figure 2.2-5 Select attendance application

3. Select execute action and click "notify approval" to execute the action and then click the "next" button. (Operation is shown in Figure 2.2-6)

Figure 2.2-6 select execution action

4. Configure the execution action. (The operation is shown in Figure 2.2-7)

Figure 2.2-7 configuration execution action

5. Click save in the upper-right corner of the page and click Publish.

2.3 Step 3: Submit form data

Through the above two steps, we have completed the configuration of the connector. Now we only need to submit the "leave application" process for approval to call the connector to realize the function of sending notification through approval. (The operation is shown in Figure 2.3-1)

Figure 2.3-1 flow chart data submitted for leave application

3. Effect display

Computer:

Figure 3-1 computer-leave approval notification effect display

Mobile Terminal:

View path: DingTalk Workbench> attendance clock-in> Statistics> my statistics

Figure 3-2 mobile terminal-the effect of notification of leave approval

4. FAQ

4.1 How to become an administrator of DingTalk organizations

A: To become a DingTalk administrator, contact the primary administrator who created the enterprise to set it up. Set path: DingTalk management background> Settings> permission settings> Management Group> Add management group. (The operation is shown in Figure 4.1-1 and Figure 4.1-2)

Figure 4.1-1 DingTalk path for adding sub-administrators to the primary administrator

Figure 4.1-2 DingTalk master administrator edit Management Group